Office of the University Registrar
The Office of the University Registrar provides administrative support services to current and former students by maintaining timely and accurate records of the academic progress and accomplishments of Clark Atlanta University students and former students of Clark College and Atlanta University.
Ms. Susan W. Gibson
University Registrar
(404) 880-8097
sgibson@cau.edu
Mrs. Gladys Baldwin
Associate Registrar – Academic Records and Operations
(404) 880-8098
gbaldwin@cau.edu
Mrs. Martha Henderson
Associate Registrar – Academic Compliance and Degree Audit / Graduate Graduation Coordinator
(404) 880-8929
mhenderson@cau.edu
Ms. Anya James
Assistant Registrar – Systems Management
(404) 880-6798
ajames2@cau.edu
Mr. Brodrick Walker
Assistant Registrar – Academic Compliance and Certification / VA Representative
(404) 880-8100
bwalker@cau.edu
Ms. Jo Lynn Dotson-Hearn
Transfer Academic Records Coordinator
(404) 880-8752
jdotson@cau.edu
Mrs. Tye Andrews
Undergraduate Academic/Graduation Coordinator
(404) 880-8222
tandrews@cau.edu
Mr. Troy White
Academic Records Manager
(404) 880-6338
twhite1@cau.edu
Mr. Asanga Arampath Mudiyanselage
System Administrator
(404) 880-8010
amudiyanselage@cau.edu
CURRENTLY ENROLLED STUDENTS
We are a member of the National Student Clearinghouse. Currently enrolled students must do a Self-Service Bannerweb Enrollment Verification.
Please follow the steps below:
- Log into Bannerweb
- Click on Enter Secure Area, then enter your user ID (900#) and six digit Permanent PIN.
- Click on Student Services & Financial Aid
- Click on Registration
- Click on Link to On-Line Enrollment Verification you will then see National Student Clearinghouse page. Click on either the Current enrollment or All enrollment
- Select Obtain an Enrollment Certificate print and mail.
The company that is verifying your enrollment can contact the National Student Clearinghouse at 703-742-4200 or go to www.studentclearinghouse.org
If you would like to receive a letter from the Office of the University Registrar please complete the following link:
Click here to request Enrollment Verification
If you have a separate form that needs to be filled out and returned, complete the form above (select ‘Complete the attached form’ and attach the form where indicated).
If you have any questions, please contact the Office of the University Registrar 404-880-8938 Verification/Certification or registrar@cau.edu.
Policy on Determining Credit Hours Awarded for Courses and Programs
I. Policy Statement:
For academic purposes, Clark Atlanta University uses Carnegie units to measure semester credit hours awarded to students for course work. Normally, universities award a Carnegie unit of credit to students for satisfactory completion of one (1) fifty (50)- minute session of classroom instruction for a minimum of three (3) hours of work per week for a semester of not less than fifteen (15) weeks. For example:
- For lecture classes, a semester credit hour consists of the equivalent of at least one (1) hour (50-minute period) per week of “seat time” in-class and two (2) hours per week of out-of- class student work for fifteen (15) weeks. Hence, a standard three (3) semester credit hour lecture class meets for at least forty-five (45) contact hours per semester, plus a minimum average of six (6) hours of activities outside of the classroom per week for fifteen (15) weeks.
- For laboratory classes, one (1) semester credit hour consists of the equivalent of a minimum of three (3) hours of laboratory work per week for fifteen (15) weeks.
- For Individual instruction classes, instructors should make adjustments so that the total number of hours of work required by students is equivalent to that of a traditional class that meets face-to-face.
- For classes offered in a shortened format, the hours are prorated so the classes contain the same total number of hours as if the classes were scheduled for a full fifteen 15-week semester.
- For graduate and professional students, the required academic work normally will exceed three (3) hours per credit per week.
Ultimately, the responsibility for protecting the academic integrity of curricula, programs, and class schedules rests with the University’s Provost and Vice President for Academic Affairs. The University may adjust its basic measure for awarding academic credit proportionately to reflect modified academic calendars and formats of study as long as it meets the aforementioned criteria. The University grants semester credit hours for 2 formalized instruction in a variety of delivery modes, such as a lecture course, which also requires laboratory work and/or supervised independent study or field activities. Regardless of the mode of instructional delivery or class scheduling, the University will assign academic credit consistently across academic programs as well as for transfer credit among accredited institutions of higher education. In all cases, the student learning outcomes must be equivalent.
II. Review and Approval Process:
- Course developers will ensure that the required quantity of student learning per credit is the equivalent to a minimum of forty-two (42) hours and a maximum of forty-five (45) hours of coursework over a fourteen to fifteen (14-15)-week semester through instructional activities that address and demonstrate student competencies in defined learning outcomes. These instructional activities should draw upon instructional practices approved by the Provost and Vice President for Academic Affairs.
- University Governance Bodies (e.g., the University Curriculum Committee, Graduate Council, Academic Council, and University Senate) recommend to the Provost and Vice President for Academic Affairs and the President the appropriate semester credit hour definition and application according to the following guidelines:
- The University’s semester calendar will not violate any accreditation standards, federal guidelines, etc.;
- The University’s semester calendar will facilitate the educational attainment of the University including the process for the award of transfer credit; and
- A semester credit hour will be consistent throughout all the academic programs of the University.
III. Policy Administration
- For each academic term, the University Registrar and Associate Vice President for Academic Affairs will assist Deans, Department Chairs, and Program Coordinators to schedule classes in conformity to the University’s semester credit hour policy.
- Classes that meet for more than seventy-five (75) minutes consecutively will include a ten (10)-minute break for each seventy-five (75)-minute segment.
- Prior to the beginning of student registration, the University Registrar will deliver an official Banner system report verifying that all proposed class schedules meet the University’s semester credit hour policy to the Provost and Vice President for Academic Affairs for approval.
- If proposed class schedules do not meet minimum time requirements, the Provost and Vice President for Academic Affairs will direct School Deans to coordinate with their Department Chairs and Program Coordinators to adjust class schedules to conform to the University’s semester credit hour policy.
- Periodically, the University Curriculum Committee, Academic Council, the Provost and Vice President for Academic Affairs, and University Senate review the semester credit hour policy as defined by Carnegie unit measure and forward recommendations to the President for approval.
- The University Registrar posts the policy to the University website and includes the policy in the CAU Undergraduate and Graduate Catalogs.
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children’s education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are “eligible students.”
Parents or eligible students have the right to inspect and review the student’s education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
Generally, schools must have written permission from the parent or eligible student in order to release any information from a student’s education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
- School officials with legitimate educational interest;
- Other schools to which a student is transferring;
- Specified officials for audit or evaluation purposes;
- Appropriate parties in connection with financial aid to a student;
- Organizations conducting certain studies for or on behalf of the school;
- Accrediting organizations;
- To comply with a judicial order or lawfully issued subpoena;
- Appropriate officials in cases of health and safety emergencies; and
- State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school.
For additional information, you may call 1-800-USA-LEARN (1-800-872-5327) (voice). Individuals who use TDD may use the Federal Relay Service.
Or you may contact us at the following address:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C. 20202-8520
- Academic Disclosure Form
- Application for Withdrawal from University Request Form
- Change of Name or Social Security Number Form
- Course Override Request Form
- Cross-Registration Request Form
- Diploma Reorder Form
- Dissertation/Thesis Certification Request Form
- Enrollment Verification Instructions
- Graduate Foreign Language Reading Exam
- Transcripts Request Instructions For Students Who Attended After 2000
- Transcript Request Instructions For Students Who Attended Prior to 2000
- E-transcripts(NOTE: E-transcripts service is available to currently enrolled students and students who have submitted previous transcript requests via Bannerweb. Before you submit an e-transcript request please review your unofficial transcript to make sure all credits are posted and if you graduated your degree has been awarded.)
- Transient Request Form Undergraduate
- Veterans Application
- Web Registration Form
Graduation Activities & Commencement Dates
Baccalaureate – Friday, May 17, 2024
Vivian W. Henderson Health & Physical Education Center
L.S. Epps Gymnasium
10:00 a.m.
Note: A Baccalaureate is a religious service honoring the graduating class.
Note: Vivian W. Henderson Health & Physical Education Center has a strict clear bag policy.
Commencement – Saturday, May 18, 2024
CAU Panther Stadium
8:00 a.m.
(The Clark Atlanta University Panther Stadium has a strict clear bag policy.)
- School of Arts & Sciences Recognition Ceremony – TBD
- Commencement Rehearsal – TBD
- Graduate Salute – TBD
- Hooding Ceremonies
School of Business – TBD - Whitney M. Young, Jr. School of Social Work – TBD
- School of Education – TBD
Vivian W. Henderson Health & Physical Education Center
L.S. Epps Gymnasium
5:00 p.m.
Office of the University Registrar
Email: registrar@cau.edu
102 Trevor Arnett Hall
223 James P Brawley Drive Atlanta, GA 30314